VBM Enterprise Grade Information Management System
"To be efficient is doing better what is already being done"
Case Study - VBM at VDM Consulting
VDM Group is a company built on the strength of teamwork between complementary businesses. The Group is structured into three operating divisions; namely, Consulting, Construction and Resources and Infrastructure. Within each division, there are specialised businesses offering a comprehensive range of services. VDM Group listed on the Australian Stock Exchange in February 2006, and since then the company has gone from strength to strength. VDM Group has member businesses Australia wide, with offices also throughout Asia and the Middle East. The group has a workforce in excess of 950 staff, and is continually improving and increasing on capabilities and reach throughout the World.
“This whole exercise has empowered the Consulting Division to control our information and intellectual property which will result in efficiency and due observation of the process requirements of a professional engineering business.
The word back from the users of the system is around “effective, user friendly, time saving, innovative, accountability ...” which augers well for our future.”
Bob Gregg Chief Operating Officer VDM Consulting
Integration was the driving force behind VDM Consulting initiating this project. The need for collaboration between offices to enable cross office/discipline VDM Consulting personnel to manage and co-ordinate projects with large volumes of documentation, whilst having appropriate fences between discipline data was the objective.
The Group’s growth by acquisition has been huge over the last couple of years. The Board and its Senior Management has, this financial year, set an objective to integrate the Group. VDM Consulting Chief Operating Officer, Mr Bob Gregg, realised the limitations for his division, which is represented in 16 locations across Australia and internationally in Vietnam and Dubai. A review of existing systems and identifying requirements was initiated.
Many document management systems were evaluated, but the requirement for a secure, versatile and robust Information Management System with capabilities extending beyond the systems currently available saw VBM continually rate at the top of assessments. VDM Consulting selected VBM.
A detailed process analysis was undertaken with representatives from each area/company of VDM Consulting contributing to the agreed processes and common file structure.
The strong templating and configuration flexibility of VBM enabled the system to be integrated with the company’s existing world-best business processes. External Auditors commented on the VDM Consulting Business Management System, incorporating VBM as follows:.
VantageKey’s technical team and VDM Consulting implemented VBM completely configured to the common file structure deployed throughout the Consulting Division via the Business Management System. This system was rolled out to 13 sites around Australia and to Dubai within a 3 month period. During which time the system has been supported and adapted based on feedback from a number of the 295 users.
The project was well planned by VDM Consulting who, in addition, has followed the process discussed with them by VantageKey to ensure a successful business system implementation.
The project although challenging was well engineered and managed and has received an excellent user response. VBM will become an integral part of the daily workflow of the VDM Consulting workforce. The objectives of the project were achieved and the system has addressed the requirements of the VDM Consulting Division.
“I would just like to say a big thank you for all you’ve done in getting the Vantage VBM system up and running. My previous job used a document management system so I know the benefits that they can deliver to an organisation, and I think the work that’s been done here is fantastic. I expect that this is going to make a really big (and positive) difference to the company, so it’s great to hear that it’s being so well received”. Will Reid (Hervey Bay) “It seems like an easy and effective document management system.”
Samantha Ward, (South Port)
“VBM has empowered our business by allowing our division to control our information which has, in turn, increased effi ciencies in business processes. The VantageKey Staff have delivered this system with the highest standard of professionalism and have made the whole process a smooth transition with fantastic support and training.
I would recommend the team at VantageKey and their product to any business looking for an information/document management system.” Julie Knowles – Supply Chain Assistant (Osborne Park) “VBM is a powerful and innovative document management system which whilst making employees motivated and accountable, it focuses the entire work force on activities that will create value for themselves as well as the business.”
Dianna Kotsis - Environmental Scientist / Administrator (Osborne Park)
For further information on VBM or to discuss your information management requirements contact Dee Broadmore Direct on 0434 549 709 or email firstname.lastname@example.org